An I.T. for a peography vepartment Essay

he geography department need to give bug out letters about a field trip to the Peak District but they need to personalise the letters to devise more appealing to parents. Ms Keeley, the Geography teacher organising the trip, shortly starts the letter with Dear Parent instead of a personalised start like Dear Ms Mir or something like that. The Improved System An modify way of doing it would be using mail merge to personalise the letter by using peoples names, addresses, job occupations, etc. I depart use word processor to solve her problem. Why use IT?We use IT because you trick edit and delete, be more presentable (therefore easier to read), and print multiple copies. You can also put in logos. Justification of Hardware and Software Hardware Specification Benefit of choice Home PC Intel Pentium 3 processor footrace at 866 MHz E. g. Mouse, keyboard, monitor, printer, etc Good value for money, easy to get hold of. Easy to get programs for it. I can use a floppy discus to transf er from home to school. Printer Laser HP 2100 6-9 prints per min as against 2-3 for an inkjet. 30 copies printed to a laser equals 5 minutes. To an inkjet it equals to 15 minutes.A cartridge on a laser is i 20 that does 600 copies. But on an inkjet it is i 60 and does 6000 copies. Therefore a printout will cost 10 times more. So, a Laser printer is good quality, cheaper and easier to run. Software Specification Benefit of choice denomination processor Microsoft Word- Mail merge form letters, envelopes, mailing labels Formatting- font, margins Editing- spelling and grammar checking Choosing Word rather than Publisher or WordPad is better because You dont have to draw text boxes It will look professional The Word lay out is perfect for a letter Word has more accessories Database SIMS.You dont have to transfer it to anywhere else e. g. Excell Quantitative Objectives The Geography Department want me to make personalised letters to pupils wanting to go on the trip. The letters need to It inevitably to look professional It needs to have neat presentation It needs a logo It needs to be personalized It needs to have the pupils name, addresses What Next? I will need to talk to Ms Keeley and find out what she needs to have on the letters. I will produce a number of solutions for her to choose which one she prefers. I will then implement the elect solution and test it. I will finally ask her to evaluate the letter.